Thomas County, Kansas > Departments > Clerk & Election Officer

Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
Compiles, calculates and prepares tax levies;
Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
Prepares the County's Annual Financial Report and Quarterly Financial Reports;
Accumulates and files a bond indebtedness report for all taxing entities in the county;
Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;
Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
Administers the County employee benefits program, including health insurance and retirement plans;
Maintains personnel records, job descriptions and the County Policy Manual;
Maintains inventories for all County departments including County-owned vehicles;
Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
Issues Cereal Malt Beverage Licenses to establishments outside city limits;
Issues Kansas Wildlife and Park permits;

The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:

Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
Compiles, calculates and prepares tax levies;
Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
Prepares the County's Annual Financial Report and Quarterly Financial Reports;
Accumulates and files a bond indebtedness report for all taxing entities in the county;
Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;
Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
Administers the County employee benefits program, including health insurance and retirement plans;
Maintains personnel records, job descriptions and the County Policy Manual;
Maintains inventories for all County departments including County-owned vehicles;
Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
Issues Cereal Malt Beverage Licenses to establishments outside city limits;
Issues Kansas Wildlife and Park permits;

Frequently Asked Questions

Tax Calendar

January 1 -

All real and personal property is assessed for tax value.

February 15 -

Unpaid personal property tax warrants are turned over to County Sheriff.

March 1 -

Value notices are mailed to all owners of real property unless an extension has been granted.

May 1 -

Value notices are mailed to all owners of personal property unless an extension has been granted.

May 10 -

Second half of property taxes are due without penalty.

June 15 -

Appraiser certifies all real and personal property to County Clerk.

July 15 -

County Clerk certifies all real and personal values to state.

August 1 -

Unpaid real estate taxes are published in the newspaper.

August 15 -

Unpaid second half personal tax warrants are turned over to County Sheriff.

August 25 -

All taxing jurisdictions submit annual budget to County Clerk.

First Tuesday of September -

Unpaid real estate tax properties are sold to the county.

October 31 -

Unpaid personal property tax warrants are published in the newspaper

and filed as judgment liens in the county's district court.

November 1 -

County Clerk certifies taxes to be collected to County Treasurer.

November 1 - December 15 -

County Treasurer mails tax statements to all property owners. No second half reminders are sent.

December 20 -

Full or first half property taxes are due without penalty.