Friday, August 26, 2016


Unofficial Primary Election Results are listed on the Election Category under the Primary option.  We will be posting the Official Results after the August 8th Canvassing Board meets at 9 a.m.








If You Want A Mail Ballot You'll Need to Fill Out this Form-- Available in the County Clerk's Office or Online at Kansas Secretary of State's website.



Minimize Duties of the Clerk

The County Clerk is responsible for a wide range of duties as specified by Kansas State Statutes:

  • Serves as Secretary to the Board of County Commissioners; attends Commissioner meetings; prepares and posts agendas and keeps meeting minutes; maintains proceedings of Commissioners' meeting, including all contracts and agreements entered into by the County.
  • Receives and compiles all budgets submitted by County entities, the city, and the school district; presents budget to County Commissioners for consideration and revisions;
  • Compiles, calculates and prepares tax levies;
  • Prepares real estate, personal property and state assessed tax roll and certifies to County Treasurer;
  • Prepares the County's Annual Financial Report and Quarterly Financial Reports;
  • Accumulates and files a bond indebtedness report for all taxing entities in the county;
  • Carries out all elections and certifies to the Secretary of State; maintains voter database; accepts filings for public office; keeps financial statements of expenses form county, city, school district candidates;
  • Provides Accounts Payable and Payroll functions for all County departments; receives all claims filed against the County;
  • Administers the County employee benefits program, including health insurance and retirement plans;
  • Maintains personnel records, job descriptions and the County Policy Manual;
  • Maintains inventories for all County departments including County-owned vehicles;
  • Provides assistance to county residents in preparing Homestead Property Tax Refund Applications for the Kansas Department of Revenue;
  • Issues Cereal Malt Beverage Licenses to establishments outside city limits;
  • Issues Kansas Wildlife and Park permits;

Maximize Frequently Asked Questions

Shelly Harms, County Clerk
Deputy Clerk: Susan
Assistant Deputy Clerk : Glenita

Transportation Administrator & Deputy Election Officer: Ashley




8am-5pm, Monday - Friday

Contact Information:


300 N Court Avenue
Colby, KS 67701

Phone: (785) 460-4500
Fax: (785) 460-4503


Tax Calendar
January 1 -
All real and personal property is assessed for tax value.
February 15 -
Unpaid personal property tax warrants are turned over to County Sheriff.
March 1 -
Value notices are mailed to all owners of real property unless an extension has been granted.
May 1 -
Value notices are mailed to all owners of personal property unless an extension has been granted.
May 10 -
Second half of property taxes are due without penalty.
June 15 -
Appraiser certifies all real and personal property to County Clerk.
July 15 -
County Clerk certifies all real and personal values to state.
August 1 -
Unpaid real estate taxes are published in the newspaper.
August 15 -
Unpaid second half personal tax warrants are turned over to County Sheriff.
August 25 -
All taxing jurisdictions submit annual budget to County Clerk.
First Tuesday of September -
Unpaid real estate tax properties are sold to the county.
October 31 -
Unpaid personal property tax warrants are published in the newspaper
and filed as judgment liens in the county's district court.
November 1 -
County Clerk certifies taxes to be collected to County Treasurer.
November 1 - December 15 -
County Treasurer mails tax statements to all property owners. No second half reminders are sent.
December 20 -

Full or first half property taxes are due without penalty.