Friday, December 19, 2014


Welcome to the Register of Deeds of Thomas County

Our Mission
Our mission in the Register of Deeds office is to maintain and preserve public records according to the statutes of the State of Kansas and make them easily accessible for public viewing. Our office handles real estate transactions, oil and gas instruments, geneology, DD214’s, Tax Liens, cemetery deeds and UCC Codes. (UCC’s are now filed in the Secretary of State’s Office, Topeka, Kansas.

Filing fees and required indexes are set by State statute. Our earliest records, beginning in 1885, are hand-recorded in books. In 1972 we began microfilming records in-house. Starting in 2004 we enter into a database on the computer, as well as continue to hand write in all the indexing books.  On July 16, 2014 we started recording documents electronically using Simplifile. To start E-Recording contact Simplifile at: 800-460-5657 or visit for more information.

Open Records
This office is governed by the Kansas Open Records Act. Almost all records in the Register of Deeds office are required by law to be open to public inspection during regular business hours. The exceptions are the Kansas Real Estate Sales Validation Questionnaire and military discharge records, which are open to authorized persons.

General Recording Requirements
Documents presented for recording in the Register of Deeds office must be signed, notarized,  of sufficient legibility with a font of at least 8 or larger, to produce a clear and legible reproduction, and must have a complete legal description. The legal description is found on a previous deed, not from the the Appraisers office website. This typically includes a lot and block number and division or subdivision name for platted property. Unplatted areas usually contain section, township, and range numbers. Forms and additional information can be found on the Register of Deeds website.

When a document is recorded in our office, it is assigned a book and page number and a time of recording. The document is photocopied, entered onto the computer, and scanned to form a computer image. The document is indexed in several ways to allow for future retrieval. The original document is returned to the sender.

The Thomas County Board of Commissioners passed a resolution that our office will not refund $5.00 and under. Effective January 1, 2015 the amount will change to $20.00 and under.

What We Can Do

  • Record properly prepared documents
  • Provide information of property ownership and mortgages
  • Assist in genealogical research

What We Cannot Do

  • Prepare legal documents or provide legal advice
  • Determine if title is good and clear
  • Provide sale price of land transactions

The Register of Deeds Office is here to assist you. Please call our office or stop in and we will do our best to provide the information you require. If we are unable to help you, we will suggest other sources of information that might be useful


Register of Deeds
Lora L. Volk
Suzanne Herschberger, Deputy Register of Deeds
8am - 12noon & 
1pm - 5pm, Monday - Friday
Contact Information
300 N Court Avenue
Colby, KS 67701
Phone: (785) 460-4535
Fax: (785) 460-4512

All of the services offered by the Register of Deeds office are fee based. The recording fees are set by state statue and must be paid at the time of recording. Download a Mortgage Registration Fee Affidavit Form here.

All fees are due and payable prior to filing. 
(Effective 7-1-2002)   chart expires 12-31-2014
For recording deeds, mortgages, or other instruments of writing, for first page (not to exceed legal size page 8 ½" x 14"/Includes technology fee)
For second page and each additional page or fraction thereof (Includes technology fee)
Recording town plats, for each page (not to exceed 24"x 36")
Recording release or assignment of real estate mortgage
$7.00 1st page+ $2.00 each additional page

Certificate, certifying any instrument of record
Filing Federal Tax Lien Notices
Federal Tax Lien Release
KSA 79-2616(d) Federal Tax Lien Certificate
KSA 79-2616(d) Copy of Tax Lien (per page)
State Tax Lien Release
For filing liens for materials and services under K.S.A. 58-201, and amendments thereto
KSA 60-2201 Lis Pendens
(National Form Required)
Original financing statement
Amended financing statement
Continuation statement
Financing statement indicating assignment
Assignment if financing statement
Statement of release of all or part of any collateral described in filed financing statement
Real estate mortgage subject to KSA 84-9-402(6) FIXTURE FILING
Termination statement
Attachments, per page (after first ten pages, which are included in initial fee)
Written information request, per debtor name
Copy request: a copy of any filed financing statement (per page)
If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. KSA 28-115

If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on additional sheet and such sheet shall be counted as a page.

The document shall be sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility.